Trillium Lakelands Occasional Teachers’ Local

Below is the constitutional information about Elections and Campaign procedures for candidates running for executive positions.

ARTICLE IX – ELECTIONS

Section 9.1 – Eligibility

• An active ETFO-TLOTL member in good standing may stand for elected office.
• A candidate for President must have served at least one full term on the Executive in the preceding four years.

Section 9.2 – Nominations

• Members shall be notified in March of the request for candidates no later than sixty (60) calendar days prior to the ETFO-TLOTL Annual Meeting. The request for nominations shall be announced at the direction of the Executive or the Elections Committee.
• A candidate must identify their name as well as the office to which they are seeking election. The deadline for receipt of nominations shall be no later than 4:30 pm, thirty (30) calendar days prior to the ETFO-TLOTL Annual General Meeting. Candidates’ information shall be submitted to the President. (2023 deadline April 24th 4:30pm)
• A list of nominated candidates will be published on the Local website no later than 4:30 pm on the first work day after the deadline to receive nominations as per 9.2.2 and to the Membership at the ETFO-TLOTL Annual General Meeting.
• Candidates may run from the floor for vacant Executive positions for which no one has declared their candidacy as per 9.2.2.

Section 9.3 – Campaign Procedures

• The following procedures are to ensure the right of all candidates to campaign on a fair and equal basis:

1. These guidelines shall be posted on the Local’s website when the Local is calling for nominations. Once candidacy has been declared, the Elections Chair shall forward a copy of these guidelines to each candidate.
2. Each candidate may have information posted on the Local’s website regarding their candidacy.
3. Campaign materials to be posted must be sent to the Elections Chair within five (5) calendar days of nomination deadline.
4. Information is to be sent in on one 8 ½ x 11 sheet, single sided, in a PDF format.
5. Materials will be posted on the website once all candidates’ materials are received, no later than six (6) calendar days after nomination deadline.
6. The following campaigning is not sanctioned by the Local: campaigning at schools or at any Local sponsored events; posting and/or handing out campaign materials of any sort
7. Other forms of campaigning are not sanctioned by the Local and may be subject to discipline.
8. All candidates must be aware and agree to these terms as condition of candidacy.

From TLOTL Policies and Procedures

7) ELECTIONS

A) POLICY
i) TLOTL elections for Executive positions will be held every two years. The elections will be held at the May ETFO-TLOTL AGM. If the AGM is in-person, candidates must be physically present. If AGM is virtual, Candidates must appear virtually, on camera.
ii) Failure to adhere to the above will render a candidate ineligible unless special permission has been granted by the Executive and the Elections Chair for specific extenuating circumstances.
iii) Eligibility is based upon the candidate’s status of being an active ETFO-TLOTL member in good standing.
iv) Nominations sent to the President must identify the name of the Member being nominated as well as the office to which they are seeking election.
v) The chair may accept nominations from the floor of the AGM when a position is left open with no candidate, and if the nominated person is in attendance (physically or virtually) at the AGM.
vi) Candidates are successful when they receive a plurality of the ballots cast.
vii) There shall be no vote by proxy.
viii) The elections shall follow Article IX in the ETFO-TLOTL Constitution.

B) CAMPAIGN PROCEDURES
The following procedures are to ensure the right of all candidates to campaign on a fair and equal basis:

i) Election guidelines shall be posted on the Local’s website when the Local is calling for nominations. Once candidacy has been declared, the Elections Chair shall forward a copy of these guidelines to each candidate.
ii) Each candidate may have information posted on the Local’s website regarding their candidacy.
iii) Campaign materials to be posted must be sent to the Elections Chair within five (5) calendar days of nomination deadline.
iv) Information is to be sent in on one 8 ½ x 11 sheet, single sided, in a PDF format.
v) Materials will be posted on the website once all candidates’ materials are received, no later than six (6) calendar days after nomination deadline.
vi) The following campaigning is not sanctioned by the Local: campaigning at schools or at any Local sponsored events; posting and/or handing out campaign materials of any sort.
vii) Other forms of campaigning are not sanctioned by the Local and may be subject to discipline.
viii) All candidates must be aware and agree to these terms as condition of candidacy.